People and Development Administrator (6 month contract)

London/Hybrid

The People Team at RY are here for the journey; from the moment people become aware of RY, to joining, working and growing in the business, right through to the point of leaving (for those who do!). Our goal is to help make RY a place that we all believe in. All the work we do across our team’s core functions of recruitment, operations, L&D, office environment and internal comms, we do to help people, and the business, thrive.

We are looking for a brilliant People and Development Administrator to join our team on a 6 months fixed term contract; you'll be responsible for administrating and coordinating a range of vital processes and activities across people operations and L&D. The accurate and efficient completion of these play an important role in ensuring we have a diverse team of talented people who have what they need to deliver brilliant work, and can learn, grow and have fun while doing it.

Responsibilities will include:

Preparing permanent and fixed-term contracts, welcome emails and relevant administration for new starters.
Managing the RY induction programme for all new joiners
Preparing freelance contracts, Non Disclosure Agreements (NDAs) and welcome emails, ensuring managers and support teams are prepared for the arrival and onboarding of freelancers.
Liaising with the Workflow, Production and Birmingham teams to confirm freelancer extensions and updating relevant systems and paperwork with new end dates.
Actioning freelance contract extensions or amendments in a timely manner.
Completing contract addendums, hire change notification emails for any employment changes, including updating relevant systems and org charts.
Managing sickness absence; reviewing data, collecting self cert forms and highlighting concerns.
Keeping the People team weekly meeting agenda up to date with starters, leavers, 3-month check ins, probations etc.
Organising training sessions, including room bookings, invites, reminders and keeping external/internal trainers update with attendance details
Day-to-day people administration

Requirements:

A lover of admin

Extremely organised, manages time effectively and prioritises work well.
Excellent attention to detail, captures and records data correctly and efficiently.
Proficient at using Outlook Calendar, Word and Excel.
Prepares well for meetings and participates fully, including capturing actions and delivering on them.
Escalates obstacles or set-backs on tasks and puts forward suggestions for resolution.

A great communicator

Capable of working with a wide range of stakeholders with varying needs and styles.
Proactively keeps stakeholders updated and well informed.
Asks the right questions to get the required information and listens well. Gives people confidence that what they’ve said as been understood and will be delivered.
A good writer, capable of writing quality content in line with RY’s tone of voice that is informative and well formatted.

One of the team

Brings positivity and focus to every task.
Is approachable and easy to work with.
Keeps up to date with People related news and trends.
Is proactive and responsive, doesn’t have to be chased or reminded.
Provides consistently strong customer service to RYers of all levels.

Apply now